Software for Australian Exporters

Syscob Pty Ltd -- Increasing Your Productivity

Syscob Pty Ltd is an Australian owned and operated company that has been developing and supporting software for Australian Exporters since 1983. We have two software products that have been developed and refined within Australia for Australian businesses. These products have been designed to save time, money and human mistakes therefore streamlining both the Statutory (government) and commercial export documentation process. Both products come with comprehensive user guides and on-line help backed up by what we believe to be the best support available in the industry.

User Friendly Software

The most user friendly system to date, from it's conception back in 1993 until today it still remains the easiest system to be used from a Single user to a Multi National company with branches scattered all around Australia

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Rock Solid Software

A simple Rock Solid system that has been developed tested and used in the Export community for the last 27 years and still going.

We were the "First" EDi software provider in Australia when the meat commodity was first introduced into the EXDOC system back in 1993.

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Want to save money?

The most Cost effective Export Software today. Do yourself a favor and do the tours of other software providers and compare the prices of what they are offering.

With up coming enhancements to online web services being introduced shortly, the whole export process becomes easier as time goes by.

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All Commodities Covered!!

Grain & Timber products

Horticultral products

Dairy products

Meat products

Seafood products

Skins & Hides products

Wool products

Honey & Misc items

lnedible Meat products

Egg products

Our Products

Export-It RFP's

An RFP ( Request for Export Permit) is provided by the Exporter and describes product, when and where it was processed, its overseas destination, and other details (for example describing consignor, consignee and transport). When authorized by DoAWR the RFP receives an Export Permit Number [EPN] which allows export of the goods.

The RFP Module will create RFPs for all 10 Commodities within the EXDOC system.

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Export-It EDN's

Export declarations provide Customs with details about goods intended for export. The Australian Customs Service's Integrated Cargo System (ICS) processes the information provided and issues an Export Declaration Number (EDN) upon acceptance. An EDN consists of nine alphanumeric characters.

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Export-It PRA's

The PRA (Pre Receival Advice) is the electronic replacement for the paper document, known as an Export Receival Advice (ERA), which informs a shipping terminal that a container for export is about to arrive at the terminal. Exporters are required to pre-advise export container cargo details, and receive an acceptance from the terminal, for terminals operated by both Patricks and DP World Australia-wide — before the container arrives at the terminal.

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Export-It Plus

Export-It Plus will create most of all your Commercial Documents including.....

 

    • Sales Confirmation
    • Purchase Confirmation (if product purchased from another supplier/exporter)
    • Tax Invoice
    • Commercial Invoice (several styles)
    • Pro-Forma Invoice
    • Declaration of Compliance
    • Packing List with full Pack Descriptions (several styles)
    • Exporters' Certificate of Origin
    • Free Text Document
    • Quality Assurance Certificate
    • Customer Cover Letter
    • And Many Many others......
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NEXDOC - Coming Soon!!

 

 

New Export Documentation System (NEXDOC)

 

The New Export Documentation System (NEXDOC) is a web-based system. It allows clients to request export documentation for primary produce via the web or a software program. NEXDOC will eventually replace EXDOC, which brings with it some changes and benefits.

Documents you can request

Export documentation supported within NEXDOC includes:

  • Export permits as required by the Export Control Act
  • Export certificates as required by importing country authorities
  • Imported product
  • Re-export certification
  • On-forwarding letters
  • Letters of facilitation
  • Extra certificates that support the export (such as transit certificates).
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NEXDOC, Release and Implementation.

 

Commodities that are currently being made available in NexDoc are Dairy and other Goods, which should be implemented by mid to late 2020. DoAWR are also transitioning other commodities to NEXDOC in stages, which they expect all commodities will be made available by 2020-2021.

When this transition is complete, NEXDOC will support:

  • All export commodities currently available in EXDOC
  • Some new commodities such as other goods, honey and companion animals.

  • When your commodity is available, you can access the system:  directly through their website (Portal) for one off Submissions etc.. or

  • Via our (Agency Services) ensure that you discuss the transition with our agency services staff members.

Find out how to access NEXDOC.  Stay informed

Stay up-to-date by checking out project updates

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Our Services

Agency Services

 

Overview of Syscob EDI Agency Service

 

Australia was the forerunner of EDI regulatory data flow commencing with the ACS EXIT1 system in 1988 (with the now defunct ECN, which was replaced with the EDN in October 2004). Next ACS implemented the EXIT2 (manifests) system in 1991.

This was followed by the launch of the EXDOC system in August 1992 by AQIS. The first commodity to be included in the EXDOC system was Meat. This was followed in 1998 with Dairy, and then came Fish, Grain, Horticulture, Wool and Skins & Hides. This year, 2008, saw two more commodities, Eggs and Inedible Meat, joining the other 7 commodities. Syscob has offered their agency clients the ability to obtain export documents for each commodity upon its introduction.

The RFP, or Request for Permit, is the electronic version of the manual Notices of Intention to Export (EX28s and EX222s), which the EXDOC system has been designed to process electronically. Use of EDI, whether directly or through an agency service, provides exporters with faster turn around than the old manual systems could provide.

For details, cost schedule and  forms please contact  agency@syscob.com.au

  

 

Export-It and Export-It Plus Training

Syscob Training Services

 

Even though not normally required, if training is requested for Export-It, we will gladly provide it. But training is a service that is not included in the very low purchase price for this software. Should you wish to arrange training for Export-It then email us at admin@syscob.com.au requesting this service, the number of trainees anticipated and when it is desired. Syscob will respond with further details and a quote.

For Export-It Plus the purchase price includes a training entitlement which varies with the version you have purchased. However, any travel expenses outside of the Melbourne Metropolitan area are the responsibility of the purchaser. This would also apply to any other training related expenses (such as venue costs, et cetera). Syscob recommends that the maximum period of a single session be no more than 4 hours, and that at least one break occur in each session, to avoid trainees from losing concentration. Syscob also recommends that work commitments be arranged to minimize interruptions to the training sessions. Send an email to sales@syscob.com.au if you have any questions regarding the training hours included in an Export-It Plus purchase or what preparations should be made for the training sessions.

 

Onsite Services

Onsite Services

 

Syscob Pty Ltd provide can on-site support for clients that are unable (or unwilling) to have an inhouse user, administrator, or IT staff member configure and set up Export-It or Export-It Plus on a workstation or Local Area Network [LAN].  Syscob applications are designed to be installed, maintained and updated by the user.  And numerous "Handy Guide" documents are available with step-by-step instructions for performing virtually any necessary task.  Meaning that onsite installation and maintenance support is usually not necessary, but is available to customers that require assistance.

Onsite training can also be provided for Export-It (in most cases this is not really needed) for clients that are not comfortable following the User Guide to learn how to use the system.  However, due to the low cost of the application and its ease of use, training for the application is not included in the price of the software.  The Export-It Plus application, due to its additional complexity and higher price, does include an allowance (which varies with version purchased) for on site training, but additional training can also be arranged.

Please contact admin@syscob.com.au for more details and information on cost and scheduling of any onsite service.

Testimonials

One of the largest Dairy Exporters in Australia, Oct 2020

Have been using Syscob’s Export-IT & Export-It Plus system for well over 12 yrs. The support all through has been amazing from this friendly, yet profession team.

Major Meat Exporter In Australia, September 2020

The support we receive from you guys is fantastic, and you are always a pleasure to deal with you know the software back to front. Highly recommend Syscob.

Multiple Commodities Exporter, Oct 2020

Thank you for your continued high level of professional customer service

Latest News & Updates....

K-45 Update available

DoAWR have released another update to the EXDOC system to introduce additional fields to RFP applications for Meat Products, and remove All Commercial information for ALL Grain products. This is effective 10/04/2017

J-42 Update available

  • Verified Gross Weight for all non-empty container
  • Weight calculation method
  • Date of verification
  • Name of Declarant
  • Company name of the Declarant
  • Phone or email of the Declarant.

H-41 Update available

EXDOC email address changing. See AQIS new email addresses and Switching between Test & Production for more details.
New field in Consignee table for Consignee TRACES Approval ID which now required for all shipments to EU.

H-40 Update available

Version H-40 contains the following enhancements for DAFF Biosecurity EXDOC Errata 40:
DAFF's Errata 40 EXDOC changes, effective 21 July 2014, primarily affect EXDOC users who deal with GRAIN commodity exports.

2017-07 - Business Systems Program

Australian Exporters should continue discussions with their Importers regarding the update to plant export certificates and the removal of commercial information such as letter of credit and notify party details.

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